1 Hour before your webinar
This checklist will help you perform last-minute checks before your event starts, ensuring everything runs smoothly.
Basic Setup
Test Registration Forms: Verify that your registration forms are functioning correctly by submitting a test registration.
Ensure confirmation emails are being sent and received promptly.
Recording Settings: Confirm where your recorded webinar will be saved and ensure the correct folder is selected.
Link Verification: Test all access links for hosts, panelists, and audience members.
Check that the links direct to the correct event and that access permissions are appropriately set.
Event Room
Audience Experience:
Sidebar:
Ensure chat, Q&A, and poll preferences are configured and displayed correctly.
Test chat and Q&A functionalities to ensure they work smoothly.
Polls:
Verify that poll questions and options are accurate and displayed correctly.
Test the poll feature to confirm it is functional.
Top Bar:
Logo Display:
Check that your logo appears correctly across both desktop and mobile devices.
Ensure it is clear and not pixelated.
Event Link Button:
Confirm if the "share event link" button is displayed or hidden as intended.
Test the link to ensure it directs to the correct page.
Custom Button:
If using a custom button, test the URL to ensure it leads to the correct landing page.
Verify that the landing page loads correctly and provides the intended experience.
Background:
Customization: Add or update the custom image or background color.
Ensure it enhances the visual experience without distracting from the content.
Update Settings: If any changes are needed, navigate to “Customize” → “Event Room” to adjust your settings.
Emails
Navigate to “Customize” → “Emails” to check your email settings.
Reminder Emails: Verify the timing and content of your reminder emails, including subject lines and preview text.
Follow-Up Emails: Ensure your follow-up emails are scheduled and customized.
Social Profiles: Decide if you want to enable social profiles in your reminder and follow-up emails.
Sender's Name: Set the email sender’s name. Note that emails will be sent from [email protected], but the sender’s name will appear in inboxes as “[SENDER’s NAME] [email protected]”.
30 Minutes before your webinar
Host and Panelist Confirmation: Confirm with all hosts and panelists that they can join through their event links.
Troubleshooting: For any camera, mic, or screen sharing issues, troubleshoot the most common issues here.
Screen Sharing Preparation: Ensure all screens, tabs, and slide decks are ready to be shared with the audience.
Test transitions between presenters to ensure smooth handovers.
Have backup slides or materials ready in case of technical issues.
By following this checklist, you can ensure a seamless experience for both you and your attendees.