Once you’ve scheduled and customized your webinar, you’re ready to share it with your team and audience. There are three types of participants in Wistia webinars:

We’ll review how to invite participants to your webinar and the permissions they’ll have in the event room.

All participant join links are included on your webinar overview page. On the event page, click “Share” and then “Share webinars links” to access all three links.

Click “Copy link” next to any participant type to open in your browser or share.

Speakers, guests, and interviewers should join with the Panelist link. They won't need to register or log in.

To join an event from within your account, click “Join event room” and select a participant type from the dropdown menu.

Account Owners and Managers can invite new and existing Wistia users to customize, manage, and host webinars in their accounts.

To share a webinar with an internal user, click "Share" on the webinar overview page. Then, click "Invite collaborators."

Type in the email address or username of the user you'd like to add. You can add an existing user to the webinar or a new user from this modal.

You may also invite Standard and Limited Users to a webinar. If you're adding a brand new user to a webinar, they'll be listed as a Limited User by default.

Invited collaborators receive Can manage permissions for that webinar only—they won't have access to the rest of your account's library. With Can manage permissions, users can:

Check out the User Roles article to learn about different roles and permissions in Wistia.

After typing your desired email address, click the suggested email address or press the Enter key or the space bar to add it.

The "Notify people" option will be on by default, and you can customize the subject line and message to send to users. Once all set, click "Send."

Invited users will receive a confirmation email from [email protected] to access the webinar in Wistia.

To remove a user from a webinar, open the "Share" dropdown menu on the webinar overview page and select "Invite collaborators." In the invitation modal, you’ll see a list of users on the webinar.

To remove a user, open the ellipsis menu and click "Remove." Once complete, click "Done."

Hosts have the most control over a webinar; they are responsible for starting and ending the stream, bringing panelists on and off stage, managing audience questions, and more. Each webinar can have multiple hosts.

Webinar hosts can access all available event room customizations and settings, and can take the following actions:

After hosts, panelists have the next highest level of control over a webinar. During a webinar, hosts can bring panelists on and off stage to present. Panelists can also:

Audience members have view-only access to webinars and have no control over how the event is run. They can, however, interact with hosts, panelists, and other audience members. This includes:

This usually means the browser is joining with an email that's restricted for the event. Open the audience link in an incognito window, or clear site data for wistia.com, then register again with the correct email.

Try a different network, turn off any VPN, and try a different device. If it keeps happening, contact our Support team with the event link.

There's no phone dial-in at this time. Hosts and panelists should join from a desktop browser.