Once you’ve scheduled and customized your webinar, you’re ready to share it with your team and audience. There are three types of participants in Wistia webinars:

We’ll review how to invite participants to your webinar and the permissions they’ll have in the event room.

All participant join links are included on your webinar overview page. On the event page, click “Share” and then “Share event links” to access all three links.

Click “Copy link” next to any participant type to open in your browser or share.

To join an event from within your account, click “Join event room” and select a participant type from the dropdown menu.

Account Owners and Managers can invite other Wistia users to customize, manage, and host a webinar in their account.

To share a webinar with an internal user, click "Share" on the event overview page. Then, click "Invite collaborators."

Type in the email address or username of the user you'd like to add. You can add an existing user to the webinar or a new user from this modal.

You can add a Standard or Limited user to a webinar. If you're adding a brand-new user to a webinar, they'll be listed as a Limited User by default. Check out the User Roles article to learn about different roles and permissions in Wistia.

After typing your desired email, click the suggested email, or press the enter key or space bar to add it.

The "Notify people" option will be checked off by default, and you can customize the subject line and message to send to users. Once all set, click "Send."

Invited users will receive a confirmation email from [email protected] to access the webinar in Wistia.

To remove a user from a webinar, from the Overview page, click into the "Share" dropdown menu and select "Invite collaborators." In the invitation modal, you’ll see a list of users on the webinar.

To remove a user, open the ellipsis menu and click "Remove." Once complete, click "Done."

Hosts have the highest level of control over a webinar; they’ll be responsible for starting and ending the stream, bringing panelists on and off stage, managing audience questions, and more. Each webinar can have multiple hosts.

Webinar hosts can access all available event room customizations and settings, and can take the following actions:

After hosts, panelists have the next highest level of control over a webinar. During a webinar, hosts can bring panelists on and off stage to present. Panelists can also:

Audience members are solely webinar viewers and do not have any control over how the event is run. They can, however, interact with hosts, panelists, and other audience members. This includes: