Within a folder, there are a few options available when it comes to giving permissions for others to view and interact with the content. You can adjust the access allowed for anyone in the account, anyone with the link, and invited users.
Clicking "Share" within a folder will display the following sharing options: Invite collaborators, and Share a link. You can also access Share as Channel from this dropdown, which we cover in detail here.
The Invite collaborators, and Share a Link buttons will allow you to specify who can access the folder and what level of access they’ll have.
General Access
When sharing a link to a folder, you can set the general access level to Locked or Unlocked and toggle the ability for downloads. These settings will apply to anyone outside of the account with a link to the folder.
To access these settings, navigate to a folder, click “Share” then “Share a Link.”
Unlocked folders
Unlocked folders can be accessed by anyone with the link. Your content is still unable to be found via search engines (like Google or Bing), but this setting makes it quick and painless to share your media with someone else.
Note
By default, new folders are set to "Unlocked" and downloads are disabled.
Locked folders
Locked folders can only be accessed by users invited by email. Users must log in to visit a Locked folder and will be redirected if they don’t have the necessary permission to view it.
Enable downloads
You can enable or disable downloads for the entire folder with the “Allow download” toggle. When downloads are enabled, anyone with the link can download the contents of the folder.
Invited users
To start inviting users to access the content in a folder, click "Share" then “Invite collaborators”.
From the “Invite collaborators” window, you can add new and existing users by name, email, or group.
If you'd like to add multiple users at a time, after typing a user’s name or email, hit the return key, and then start adding another user. To remove a user, click the "x."
When adding users, there are a few different permissions to choose from. Read on for more details.
Basic Permissions
When setting folder permissions, you can assign users and groups either Can view or Can manage permissions:
Can view: Users can view and comment on content in the folder.
Can manage: Users can edit, customize, and delete content. They can also add and remove users, record videos, and delete the folder itself. Basically, they can do anything an Account Owner or Manager can do within the confines of the folder.
Note
Any user created from within a folder will default to a Limited user and can only access that specific folder. You can also add existing Standard users to a folder.
The "Anyone in my Wistia account" setting can be configured to Can view, Can manage, or No access.
Invited users will automatically be added to folders with Anyone in my Wistia account set to "Can view" or "Can manage." These Folders will be tagged as "via account" on individual user profiles.
Custom Permissions
Note
Custom permissions are only available on certain plans. If you’re unsure whether your plan has access, give us a shout and we’ll help you check!
Custom permissions are more granular levels of access that can be applied to individual users or groups.
The available permissions are defined below.
Upload: This user can upload new content to the folder, including recordings within Wistia. They’ll also be able to customize any content they upload.
Download: This user can download any content from the folder. They can also Export all media from the folder.
Share: This user can share the folder by embedding the content.
Stats: This user has access to any analytics collected from the media within the folder. They can only access analytics for public plays to the media in the folder (Analytics of users invited to folders are housed in Private User Sessions, and are only available to Account Owners and Managers.)
Personalize email notification
When adding users, you can send a personalized email notification or add the user without notifying them.
This notification lets your invited users know they’ve been added to a folder in your Wistia account. The subject and message shown are what we send by default.
Once you've selected your desired permission and edited the email notification, click "Send." Your users will then be invited to your folder.
If you prefer not to notify the user, simply uncheck “Notify people” before clicking “Share.”
Remove user
To remove a user from a folder, click "Share" and then “Invite Collaborators.” From there, locate the user, and click the three dots in their row to access the “Remove” button.
Once you click “Remove,” the user will be removed from the folder instantly. If the user had a permission level that allowed them to upload, record, and edit content, anything they added, recorded, edited, or customized will remain working as expected.